Chinese Legalisation – A guide to the Chinese Embassy Requirements

Apostille, Foreign and Commonwealth Office, Legalisation, Notary Advice, Notary stamp

If you need to legalise a document for use in China you will need to deal with the Chinese Embassy in London. The Chinese Embassy is very particular about the manner in which Notarised documents can then be legalised. Once the document is notarised it must then be legalised by way of Apostille certificate issued by the Foreign and Commonwealth Office.  The next step is to present this legalised and notarised document to the Chinese Embassy, so additional Consular stamps can be added.

There are 4 requirements imposed by the Chinese Embassy which must be followed very carefully, these include:

  1. The Notarised document must be bound with legal tape (often ribbon) and the ends sealed with an embossed Notary stamp. This applies even if the bundles have been bound with a brass rivet.
  2. A copy of the passport of any signatory must be presented at the Chinese Embassy.
  3. If the signatory is signing on behalf of a body corporate, evidence of his or her capacity to sign must be supplied, usually via a Notarised list of directors taken from Companies House,
  4. A letter from the signatory authorising the Notary or Legalisation Agent to proceed on the clients behalf.

Our Notary offices are conveniently located in close proximity to the Chinese Embassy and we have years of experience of successfully liaising with the Embassy on behalf of our client’s to secure Notarised and Legalised documents for use in China. If you would like any further information then please get in touch.